Subcommittee Convergent

Want to be in the know? 
All EMI SIG members can Join an EMI SIG Subcommittee to participate in teleconferences, share best practices and contribute to the important work of fostering excellence in emergency management. 
 
Need more info?
Click on the each icon to visit the subcommittee page for more information.
 
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Continuity of Operations
 
Upcoming Teleconference:
Thursday, May 23rd, 2019 15:00pm ET
Items of Interest (Products, Projects, News, etc.):
May COOP SC WebEx will tentatively be moved from 9 May to 23 May to facilitate a 3-hour meeting.
 
Meeting will address COOP SC Leadership elections, Charter review, and other SC business and presentations.• Eagle Horizon Functional Exercise 2019 - 5/1/19 – 5/2/19
• **Tentative COOPSC Virtual Spring Meeting – 5/23/19 – 3hrs.**
• 2019 EMI SIG Annual Meeting, Knoxville, TN – 9/16-20/19
 
Annual Objectives:
Elect new SC Leadership
 
Distribute Charter survey for vote
 
Charter review, read-through and familiarization/discussion before we propose any changes. 
Have the COOPSC Charter available to the subcommittee for review no later than April 11th (monthly meeting), in order for them to vote on it by May 9th.
 
Allow the GridEx Working Group to discuss objectives for upcoming exercise.
 
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DOE Meteorological Subcommittee
Upcoming Teleconference:
Tuesday, July 16th, 2019 12:30 ET
Items of Interest (Products, Projects, News, etc.):
Creation of a DOE Meteorological handbook
Discussion Board Created for Subcommittee on SharePoint
 
Annual Objectives:
The DMSC will: 
• Ensure the viability of Headquarters (HQ) and its Contractors’ meteorological monitoring, emergency management, and atmospheric sciences capabilities through coordinated planning and exchange of information and management techniques.
• Promote standards and best practices through informational and educational activities.
• Serve as the DOE/NNSA focal point for DOE Meteorological Coordinating Council issues.
• Function as a DOE/NNSA repository for DOE Meteorological information and resources by maintaining a SharePoint site as a sharing location for subcommittee members.
• Collect and distribute information for use by DOE/NNSA DOE Meteorological personnel.
• Promote DOE/NNSA-wide best practices for meteorological monitoring and atmospheric sciences application.
• Establish and maintain liaison with other EMI SIG and DOE/NNSA committees that have mutual interests. The DMSC shall advise, as requested, all other DOE/NNSA committees on meteorological monitoring and atmospheric sciences application and promote cooperation among these committees in areas of common interest.
• Provide regularly scheduled information-sharing phone conferencing, video conferencing when needed, and annual meetings for its members.
 
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Emergency Public Information
 
Upcoming Teleconference:
Tuesday, June 11th 2019, 11:00 am ET
Items of Interest (Products, Projects, News, etc.):
NOTE: EPI has changed their telecons from every three months to every other month. The next telecon is June 11. This will be one week earlier than standard, due to a scheduling conflict.
 
EPI is in the process of identifying measurable goals and objectives for 2019/2020. Please plan on joining our June 11th discussion. Your input is valuable.
 
EPISC Is partnering with EA-33 on a study of Social Media policies and best practices. They will be looking at current policies, training, and best practices that will benefit EPI programs within the DOE. More information to follow.
 
The Course Review Task group has completed the first of three on-line training course reviews. If you’re interested in being part of this team, contact Holly Hardin.
 
Annual Objectives:
1) Increase EPI Subcommittee participation by engaging DOE/NNSA Headquarters Public Affairs to push Sites’ efforts in a top-down approach; also, to reach out to Emergency Management staff at facilities to increase awareness and drive greater overall participation in EPI as a key component of emergency operations.
2) Develop a model, including procedures, documentation and other resources, for converting an existing EPI program into a social media-based response program. Many sites are looking for ways to move away from press releases and incorporate more technology in their response. But establishing a model using current programs as an example (ie. Nevada, Y-12, Los Alamos), we can offer resources to those locations who are looking for resources or help.
3) Post more EPI-related content to the SharePoint site of EMI-SIG, such as EPI Plans, checklists and other procedures. Cultivate the posting of pre-approved photographs, graphics and videos that can be accessed during a time of need.
4) Develop new courses that could help facilities across DOE/NNSA improve their overall emergency pubic information efforts.
 
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Emergency Readiness Assurance
 
Upcoming Teleconference:
Wednesday, July 10th, 2019 15:00pm ET
Items of Interest (Products, Projects, News, etc.):
On our recent ERASC telecon, the participants reviewed the initially proposed 2020 objectives and agreed they need to be more direct, focused on growth and value-added.  In preparation for the Annual Meeting, Daron has requested that by June 28th, each ERASC member identify and submit at least one objective that you would like to see the ERASC achieve in 2020.  Keep in mind that this objective should focus on the development and/or improvement of a task associated with 151.1D. 
 
We are ready to roll out the next release of Exercise Builder and need beta testers. If you are interested in volunteering some time, please contact Dave Waldron, dwaldron@waldronint.com
Thanks in advance for your help on this important initiative.
 
Realizing that there is much to accomplish in 2019/2020 and with a reduction of time, due to the rescheduling of the annual meeting, the ERASC will be moving forward now with our leadership election process. Nominations will be conducted through a Survey Monkey nomination form. Be watching your email for your nomination form and consider who you think would be qualified to filled the ERASC leadership positions.
 
Annual Objectives:
1) Complete priority updates to Exercise Builder.
2) Develop a plan for upgrading Exercise Builder to a new, more stable platform.
3) Provide support to the CRADS development specific to readiness assurance.
4) Increase active membership in the ERASC and participation in quarterly conference calls.
5) Promote standards and best practices through informational sharing and educational activities during ERASC conference calls.
6) Identify and recommend a common trending tool for readiness assurance requirements.
7) Conduct 1-2 EXR-231 Exercise Design courses (based upon need).
 
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Field and First Responders
 
Upcoming Teleconference:
 Wednesday, June 12th 2019 13:00pm ET 
Items of Interest (Products, Projects, News, etc.):
NOTE: The next telecon is June 12.  This will be one week earlier than standard, due to a scheduling conflict. 
 
The FFRSC and FFRSC Training Working Group met May 6 and 7, 2019 in the Chicago area.  The meeting included tours of FERMI and Argonne with focus on emergency response and standards of cover on Day 1.  On Day 2 the attendees broke into two groups.  The Training Working Group met to discuss goals and next actions.  The balance of the attendees met to talk through several topics for benchmarking.
 
The Fire Department Survey is being revisited and another data call request has been sent to the FFRSC membership. Organizations already populated on the spreadsheet are asked to complete the data. An email was sent to FFRSC members with links and instructions for completing the data. We would like to make significant progress populating this by our 12 June telecon.
FFRSC Training Team is continuing their initiative to build an enterprise site using Target Solutions. This will be a site for sharing lesson plans, standardizing training and sharing lessons learned and best practices.
 
FFRSC will begin identifying new 2019/2020 goals and objectives at the FFRSC workshop.
 
The May telecon is cancelled in lieu of the workshop. 
PLEASE NOTE: June's telecon is one week earlier than normal due to a scheduling conflict. June 12th 
 
Annual Objectives:
1) Continue to improve participation of monthly teleconferences by planning meaningful discussions that add value.
2) Complete Site Fire Department benchmark spreadsheet and publish.
3) Participate in CRADS process; provide input and feedback.
4) Begin two-year effort to research FF Retirement/Physical Fitness Initiatives.
5) Establish training working group to focus on improved collaboration of training content and effort across the NNSA/DOE first responder community.
 
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Subcommittee for Emergency Planners
 
Upcoming Teleconference:
Thursday, July 18th, 2019  14:30 ET
Items of Interest (Products, Projects, News, etc.):
•Recruiting new members
•Discussion Board Created for Subcommittee on SharePoint 
Key focus areas for 2018-2019 will be site-level all-hazards emergency management plans, protective actions procedures, document control and emergency management interface.
 
Annual Objectives:
The SEMPER will: 
•Document hierarchy of emergency management plans and procedures by the development and implementation of site-level All-Hazards Emergency Management Plans; Emergency Plan Implementing Procedures (EPIPs) and Emergency Plan Administrative Procedures (EPAPs); other emergency management related plans, procedures, templates, forms, and checklists;
•Implementation of Protective Actions and addressing Protective Actions across the complex.
•All-Hazards Emergency Management Plans - Develop template for site-level All-hazards Emergency Management Plans
•Review current accountability processes across the complex and document best practices and lessons learned.
 
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Subcommittee for Emergency Management Technologies
Upcoming Teleconference:
Wednesday, July 17th, 2019 14:00 ET  
Items of Interest (Products, Projects, News, etc.):
•Coordinating Drone demo for 2019 Annual Meeting
•Working with COOP on Employee Accountability Project
•Discussion Board Created for Subcommittee on SharePoint
 
Annual Objectives:
The SEMTECH will: 
•Ensure the viability of Headquarters (HQ) and its Contractors’ Emergency Management technology capabilities through coordinated planning and exchange of information and management techniques.
•Promote standards and best practices through informational and educational activities.
•Discuss, educate, and evaluate emergency management technologies.
•Gauge complex-wide interest in technology products and leverage package discounts where available.
•Discuss cost sharing and collaboration between organizations to minimize development, testing, and implementation schedules of new products.
•Provide a forum for sites to present, test, and solicit recommendations on new technologies in different development stages.
•Provide a forum to vet new technologies through the EMISIG Steering Committee, prior to being officially implemented.
•Support the EMI SIG Steering Committee, Subcommittees, and Working Groups with technology-related questions or issues..
•Function as a DOE/NNSA repository for technology information and resources by maintaining a SharePoint site as a sharing location for working group members.
•Promote DOE/NNSA-wide best practices for implementing technology solutions.
•Provide regularly scheduled information-sharing, phone conferencing, video conferencing when needed, and annual meetings for its members.  Promote standards and best practices through informational and educational activities.
 
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Subcommittee on Technical Analysis and Response Support
Upcoming Teleconference:
Thursday, July 25th 2019 13:00  ET 
Items of Interest (Products, Projects, News, etc.):
•Discussion Board Created for Subcommittee on SharePoint
•Reviewing and finalizing the subcommittee’s annual meeting agenda
 
Annual Objectives:
STARS will:
•Ensure the viability of Headquarters (HQ) and its Contractors’ response capabilities, through coordinated planning and the exchange of information and management techniques, to
characterize and address natural, man-made, and technological hazards
provide consequence assessment and protective actions capabilities.
•Review relevant requirements and guidance for the All-Hazards and Technical Planning Basis, consequence assessment, and protective actions
•Promote standards and best practices through informational and educational activities.
•Serve as the DOE/NNSA focal point for All-Hazards and Technical Planning Basis, consequence assessment, and protective actions
•Function as a DOE/NNSA repository for All-Hazards and Technical Planning Basis, consequence assessment and Protective Action information and resources.  
•Promote DOE/NNSA-wide best practices for implementing emergency response.
•Establish and maintain liaison with other EMI SIG and DOE/NNSA committees that have mutual interests. The STARS shall advise, as requested, all other DOE/NNSA committees on hazards assessment, consequence assessment, and protective actions and promote cooperation among these committees in areas of common interest.
•Provide regularly scheduled information-sharing virtual meetings and annual meetings for its members.
 
 
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Training & Drills
Upcoming Teleconference:
Tuesday, June 11th, 2019 13:00pm ET  
Items of Interest (Products, Projects, News, etc.):
NOTE: The next telecon is June 11.  This will be one week earlier than standard, due to a scheduling conflict. 
 
In preparation for the Annual Meeting, T&DSC has drafted new goals and objectives for 2019/2020.  We will dedicate the remaining monthly teleconferences to developing specific strategies for accomplishing the objectives. At the Annual Meeting, we will identify task groups and Task Leaders to manage projects associated with the objectives. Please join the June 11th telecon prepared to contribute to the discussion.
 
Annual Objectives:
1) Encourage benchmarking visits across the DOE complex
2) Continue conference calls
3) Continue sharing lessons learned and best practices on conference calls and at EMI SIG Annual Meeting
4) Continue to support TDSC members in the implementation of DOE O 151.1D training and drill requirements
5) Continue to support DOE HQ and other subcommittees as requested (i.e., review and provide feedback for new or revised training)
6) Promote identification of more “best practices”
7) Provide feedback of the T&D CRAD to PNNL