Subcommittee Convergent

Want to be in the know? 
All EMI SIG members can Join an EMI SIG Subcommittee to participate in teleconferences, share best practices and contribute to the important work of fostering excellence in emergency management. 
 
Need more info?
Click on the each icon to visit the subcommittee page for more information.
 
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Continuity of Operations
 
Upcoming Teleconference:
Thursday, February 14 , 2019 15:00pm ET
Items of Interest (Products, Projects, News, etc.):
 
Welcome David Boling, the newest EMI SIG staff member and new COOPSC Coordinator.
COOPSC still needs volunteers to deliver the COOP Spotlight at our remaining telecons before the Annual Meeting.
This Annual Meeting marks the end of the two-year COOP Chair term. Nominations for COOPSC leadership will take place at our
Annual Meeting COOP breakout session. Nomination forms will be distributed about 30 days before the Annual Meeting.
YOUR HELP IS NEEDED:
• There is still room for volunteers to serve on the COOPSC GridEx IV working group.
• Planning the Annual Meeting COOP TTX will start soon. Let Sherman know if you’re interested in being a part of this planning group.
Here are some important dates to add to your calendar
• State of the Union Address– Jan 29th
• Quarterly accountability drill – April 11
• EMI SIG Annual Meeting – Knoxville, TN – April 29-May 3
• Cyber Conference – May 13-16
• Eagle Horizon – May 14-15

 
Annual Objectives:
1) Develop a common operating picture for Complex-wide Continuity Program involvement.
2) Provide opportunities for engagement with continuity professionals within and outside of subcommittee membership.
3) Prepare meaningful interactions and activities to support the COOPSC Mission and promote information sharing.
4) Provide information and develop resources to support topics of interest to subcommittee members based on feedback from COOPSC meetings and teleconferences.
 
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DOE Meteorological Subcommittee
 
Upcoming Teleconference:
Tuesday, March 19th, 2019 10:30 ET
Items of Interest (Products, Projects, News, etc.):
Chair is looking into meteorological site assist visits (coordinated site visits for information sharing and  best practices)
 
Annual Objectives:
1) Elect a Co-Chair
2) Develop a white paper on characterizing a “DOE Meteorologist”.
3) Provide input/feedback/review of the CRADs for Meteorological Monitoring Systems and Consequence Assessment.
4) Continue to provide enterprise-wide meteorological advice and information.
 
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Emergency Public Information
 
Upcoming Teleconference:
Tuesday, April 16th 2019, 9:00 am ET
Items of Interest (Products, Projects, News, etc.):
EPISC will be establishing new goals and objectives for 2019/2020. Please begin thinking about value-added goals and objectives and be ready to discuss them at our next telecon, April 16th.
A working group has been formed and is on their way to review and revise the following on-line training courses:
-EPI100DW: DOE Emergency Public Information Overview (would need to be updated to the Order)
-EPI230DT: EPI & Social Media Tutorial
-EPI340DW: Joint Information Center (JIC) Management (Include Joint Information System, Media Center)
If you’re interested in joining the team, please contact Holly Hardin.
The EPISC will be forming a team to review, organize and clean up the EPI SharePoint page. If you would like to be a part of this team, contact Ryn and Brenda.
EPI has put together a robust agenda for the Annual Meeting breakout session, Tuesday, April 30, 2019. We hope to see you there. If you’re interested in serving as a co-chair in 2019/2020, let Ryn and Brenda know.
 
Annual Objectives:
1) Increase EPI Subcommittee participation by engaging DOE/NNSA Headquarters Public Affairs to push Sites’ efforts in a top-down approach; also, to reach out to Emergency Management staff at facilities to increase awareness and drive greater overall participation in EPI as a key component of emergency operations.
2) Develop a model, including procedures, documentation and other resources, for converting an existing EPI program into a social media-based response program. Many sites are looking for ways to move away from press releases and incorporate more technology in their response. But establishing a model using current programs as an example (ie. Nevada, Y-12, Los Alamos), we can offer resources to those locations who are looking for resources or help.
3) Post more EPI-related content to the SharePoint site of EMI-SIG, such as EPI Plans, checklists and other procedures. Cultivate the posting of pre-approved photographs, graphics and videos that can be accessed during a time of need.
4) Develop new courses that could help facilities across DOE/NNSA improve their overall emergency pubic information efforts.
 
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Emergency Readiness Assurance
 
Upcoming Teleconference:
Wednesday, February 13th, 2019 15:00pm ET
Items of Interest (Products, Projects, News, etc.):
Welcome Ed Miller, our new ERASC DOE Advisor.
The ERA subcommittee has built a robust agenda for their Annual Meeting breakout session, Tuesday, April 30, 8:00 am. Make your plans early to attend this networking opportunity.
 
Annual Objectives:
1) Complete priority updates to Exercise Builder.
2) Develop a plan for upgrading Exercise Builder to a new, more stable platform.
3) Provide support to the CRADS development specific to readiness assurance.
4) Increase active membership in the ERASC and participation in quarterly conference calls.
5) Promote standards and best practices through informational sharing and educational activities during ERASC conference calls.
6) Identify and recommend a common trending tool for readiness assurance requirements.
7) Conduct 1-2 EXR-231 Exercise Design courses (based upon need).
 
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Field and First Responders
 
Upcoming Teleconference:
 Wednesday, February 20th 2019 15:00pm ET 
Items of Interest (Products, Projects, News, etc.):
FFRSC Training Team is continuing their initiative to build an enterprise site using Target Solutions. This will be a site for sharing lesson plans, standardizing training and sharing lessons learned and best practices. They hope to have the site populated and ready to demo by the Annual Meeting.
The FFRSC is finalizing their Annual Meeting breakout session agenda. Their agenda includes a field trip to Y-12 and ORNL and several presentations by motivational speakers. Thursday will close out with the customary Chief’s Round Table. This will include open discussion on a wide range of topics of interest.
FFRSC completed their review of the DOE Emergency Management Guides and submitted their recommendations.
 
Annual Objectives:
1) Continue to improve participation of monthly teleconferences by planning meaningful discussions that add value.
2) Complete Site Fire Department benchmark spreadsheet and publish.
3) Participate in CRADS process; provide input and feedback.
4) Begin two-year effort to research FF Retirement/Physical Fitness Initiatives.
5) Establish training working group to focus on improved collaboration of training content and effort across the NNSA/DOE first responder community.
 
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Subcommittee for Emergency Planners
 
Upcoming Teleconference:
Thursday, March 21st, 2019  13:00 ET
Items of Interest (Products, Projects, News, etc.):
Finalizing charter with objectives
Protective Action Topic: Accountability Issues
 
 
Annual Objectives:
1) Develop an agreed upon charter and institutionalize the subcommittees existence within EMI SIG.
2) Recruit a diverse group emergency management professionals to voluntarily share experience, expertise, and insights in regard to emergency planning to enhance the effectiveness of emergency management programs throughout the complex.
3) Hold regularly scheduled information-sharing teleconferences, web-based meetings, video teleconferences, or in person meetings.
4) Serve as a DOE/NNSA focal point for emergency management planning for the DOE complex.
5) Engage other EMI SIG subcommittees to enhance emergency planning knowledge and information sharing.
6) Provide support for other EMI SIG subcommittees on overlapping topical areas as requested.
7) Promote DOE/NNSA-wide emergency planning best practices.
8) Focus on addressing Protective Actions or other planning issues brought up by assessments.
 
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Subcommittee for Emergency Management Technologies
Upcoming Teleconference:
Wednesday, March 20th, 2019 12:00 ET  
Items of Interest (Products, Projects, News, etc.):
Researching UAS and countering UAS vehicles for 2019 Annual Meeting Presentation
 
 
Annual Objectives:
1) Continue to solicit information and assistance from the various sites with the “WebEOC in a Box” and “Emergency Employee Notification and Accountability Study”.
2) Solicit more input from various sites for contribution of presentations for the 2019 Annual Meeting.
 
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Subcommittee on Technical Analysis and Response Support
Upcoming Teleconference:
Thursday, March 21st, 2019 11:00  ET  
Items of Interest (Products, Projects, News, etc.):
STARS, SEMTECH, and the FFRSC have been discussing the need to coordinate activities involving the assessment, selection, and testing of new field monitoring technologies
 
Annual Objectives:
1) Continue our good work from the current year.
2) Provide quality technical products for use by the hazards and consequences assessment community.
3) Implement our new chemical screening issues portal.
4) Work to develop technical content for new hazards analysts and work with the Training and Drills Subcommittees and other training organizations to implement the new training. 
5) Support the development of the new CRAD. 
6) Continue the good work being done by all our working groups. 
 
 
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Training & Drills
Upcoming Teleconference:
Tuesday, February 19th, 2019 13:00pm ET  
Items of Interest (Products, Projects, News, etc.):
Welcome Tonya Keys and Bert Braza, the new T&DSC Advisors.
The T&DSC is finalizing their Annual Meeting breakout session agenda. Part of our breakout session will include a panel discussion on various topic pertinent to Training and Drills. We are asking for volunteers to facilitate some of the open discussion. If you have a topic you would like to have discussed and would like to participate on the panel, please notify Ben Harm.
If you are interested in serving in a Co-Chair position, we will be assigning additional people at the Annual Meeting.  We can always use additional help leading working groups developing T&D projects/products.
T&DSC will be establishing new goals and objectives for 2019/2020. Please begin thinking about value-added goals and objectives and be ready to discuss them at our next telecon, February 19th.
Looking forward to seeing you at the Annual Meeting April 30-May 2.
 
Annual Objectives:
1) Encourage benchmarking visits across the DOE complex
2) Continue conference calls
3) Continue sharing lessons learned and best practices on conference calls and at EMI SIG Annual Meeting
4) Continue to support TDSC members in the implementation of DOE O 151.1D training and drill requirements
5) Continue to support DOE HQ and other subcommittees as requested (i.e., review and provide feedback for new or revised training)
6) Promote identification of more “best practices”
7) Provide feedback of the T&D CRAD to PNNL