Subcommittee Convergent

Want to be in the know? 
All EMI SIG members can Join an EMI SIG Subcommittee to participate in teleconferences, share best practices and contribute to the important work of fostering excellence in emergency management. 
 
Need more info?
Click on the each icon to visit the subcommittee page for more information.
 
COOP.png

Continuity of Operations
 
Upcoming Teleconference:
Thursday, August 8th, 2019 15:00pm ET
Items of Interest (Products, Projects, News, etc.):
COOP Spotlight
Headquarters Update - Dr. Steve Maguire
Working Group Status Updates
 
JOIN OUR WEBEX MEETING:
https://doe.webex.com/doe/j.php?MTID=m986d9942ac7953a7584aa5be07592cd6
 
Meeting number (access code): 904 422 000
Meeting password: COOPSC
JOIN BY PHONE: +1-415-527-5035 US Toll
 
 
Annual Objectives:
Elect new SC Leadership
 
Distribute Charter survey for vote
 
Charter review, read-through and familiarization/discussion before we propose any changes. 
Have the COOPSC Charter available to the subcommittee for review no later than April 11th (monthly meeting), in order for them to vote on it by May 9th.
 
Allow the GridEx Working Group to discuss objectives for upcoming exercise.
 
DMSC.png

DOE Meteorological Subcommittee
Upcoming Teleconference:
Tuesday, August 19th, 2019 12:30 ET
Items of Interest (Products, Projects, News, etc.):
Creation of a DOE Meteorological handbook
Discussion Board Created for Subcommittee on SharePoint
 
Annual Objectives:
The DMSC will: 
• Ensure the viability of Headquarters (HQ) and its Contractors’ meteorological monitoring, emergency management, and atmospheric sciences capabilities through coordinated planning and exchange of information and management techniques.
• Promote standards and best practices through informational and educational activities.
• Serve as the DOE/NNSA focal point for DOE Meteorological Coordinating Council issues.
• Function as a DOE/NNSA repository for DOE Meteorological information and resources by maintaining a SharePoint site as a sharing location for subcommittee members.
• Collect and distribute information for use by DOE/NNSA DOE Meteorological personnel.
• Promote DOE/NNSA-wide best practices for meteorological monitoring and atmospheric sciences application.
• Establish and maintain liaison with other EMI SIG and DOE/NNSA committees that have mutual interests. The DMSC shall advise, as requested, all other DOE/NNSA committees on meteorological monitoring and atmospheric sciences application and promote cooperation among these committees in areas of common interest.
• Provide regularly scheduled information-sharing phone conferencing, video conferencing when needed, and annual meetings for its members.
 
EPI.png

Emergency Public Information
 
Upcoming Teleconference:
Tuesday, August 20th 2019, 11:00 am ET
Items of Interest (Products, Projects, News, etc.):
EPISC welcomes John Laine to the EPISC family as the newly assigned Steering Committee Advisor.
 
In preparation for the Annual Meeting, the subcommittee will be conducting monthly telecons. Our next telecon is scheduled for August 20, 2019. Please add this to your calendar and plan on joining us.
 
EPI will begin featuring a special speaker/presentation on our bi-monthly telecons. Elisa Ohlsen will present Communications Lessons Learned from Hurricane Harvey on our August meeting.
 
Annual Objectives:
1) Increase EPI Subcommittee participation by engaging DOE/NNSA Headquarters Public Affairs to push Sites’ efforts in a top-down approach; also, to reach out to Emergency Management staff at facilities to increase awareness and drive greater overall participation in EPI as a key component of emergency operations.
2) Develop a model, including procedures, documentation and other resources, for converting an existing EPI program into a social media-based response program. Many sites are looking for ways to move away from press releases and incorporate more technology in their response. But establishing a model using current programs as an example (ie. Nevada, Y-12, Los Alamos), we can offer resources to those locations who are looking for resources or help.
3) Post more EPI-related content to the SharePoint site of EMI-SIG, such as EPI Plans, checklists and other procedures. Cultivate the posting of pre-approved photographs, graphics and videos that can be accessed during a time of need.
4) Develop new courses that could help facilities across DOE/NNSA improve their overall emergency pubic information efforts.
 
ERA.png

Emergency Readiness Assurance
 
Upcoming Teleconference:
Wednesday, August 14th, 2019 15:00pm ET
Items of Interest (Products, Projects, News, etc.):
To be better prepared for the Annual Meeting, we have moved our September telecon back one month to August 14th.
 
Nominations for ERASC leadership will be closed on July 31st. Formal elections will take place electronically from August 1st – 12th. New leadership will be announced at the August 14th telecon. If you have not completed your nominations yet, please do so.
 
Annual Objectives:
1) Complete priority updates to Exercise Builder.
2) Develop a plan for upgrading Exercise Builder to a new, more stable platform.
3) Provide support to the CRADS development specific to readiness assurance.
4) Increase active membership in the ERASC and participation in quarterly conference calls.
5) Promote standards and best practices through informational sharing and educational activities during ERASC conference calls.
6) Identify and recommend a common trending tool for readiness assurance requirements.
7) Conduct 1-2 EXR-231 Exercise Design courses (based upon need).
 
FFR.png

Field and First Responders
 
Upcoming Teleconference:
 Wednesday, August 21st 2019 15:00pm ET 
Items of Interest (Products, Projects, News, etc.):
Eric and Mike have done an outstanding job leading the FFRSC committee. We will be electing new leadership at the 2019 Annual Meeting. Consider who you think would be qualified to fill the Chair, Vice-Chair and Co-Chair(s) positions, and be prepared to make your nominations.
 
The FFRSC will be featuring a special presentation of interest each month on our telecons. Sandia National Labs will be featured on August 21. Plan on joining us for this informative presentation.
 
The FFRSC Training Working Group is holding monthly meetings looking at a short-term goal to Develop Enterprise in Target Solutions and Long-Term goal Develop Task Books for positions.
 
Annual Objectives:
1) Continue to improve participation of monthly teleconferences by planning meaningful discussions that add value.
2) Complete Site Fire Department benchmark spreadsheet and publish.
3) Participate in CRADS process; provide input and feedback.
4) Begin two-year effort to research FF Retirement/Physical Fitness Initiatives.
5) Establish training working group to focus on improved collaboration of training content and effort across the NNSA/DOE first responder community.
 
SEMPER.png
Subcommittee for Emergency Planners
 
Upcoming Teleconference:
Thursday, August 21st, 2019  14:30 ET
Items of Interest (Products, Projects, News, etc.):
•Recruiting new members
•Discussion Board Created for Subcommittee on SharePoint 
 
 
Annual Objectives:
The SEMPER will: 
•Document hierarchy of emergency management plans and procedures by the development and implementation of site-level All-Hazards Emergency Management Plans; Emergency Plan Implementing Procedures (EPIPs) and Emergency Plan Administrative Procedures (EPAPs); other emergency management related plans, procedures, templates, forms, and checklists;
•Implementation of Protective Actions and addressing Protective Actions across the complex.
•All-Hazards Emergency Management Plans - Develop template for site-level All-hazards Emergency Management Plans
•Review current accountability processes across the complex and document best practices and lessons learned.
 
SEMTECH.png

Subcommittee for Emergency Management Technologies
Upcoming Teleconference:
Wednesday, August 20th, 2019 14:00 ET  
Items of Interest (Products, Projects, News, etc.):
•Coordinating Drone demo for 2019 Annual Meeting
•Working with COOP on Employee Accountability Project
•Discussion Board Created for Subcommittee on SharePoint
 
Annual Objectives:
The SEMTECH will: 
•Ensure the viability of Headquarters (HQ) and its Contractors’ Emergency Management technology capabilities through coordinated planning and exchange of information and management techniques.
•Promote standards and best practices through informational and educational activities.
•Discuss, educate, and evaluate emergency management technologies.
•Gauge complex-wide interest in technology products and leverage package discounts where available.
•Discuss cost sharing and collaboration between organizations to minimize development, testing, and implementation schedules of new products.
•Provide a forum for sites to present, test, and solicit recommendations on new technologies in different development stages.
•Provide a forum to vet new technologies through the EMISIG Steering Committee, prior to being officially implemented.
•Support the EMI SIG Steering Committee, Subcommittees, and Working Groups with technology-related questions or issues..
•Function as a DOE/NNSA repository for technology information and resources by maintaining a SharePoint site as a sharing location for working group members.
•Promote DOE/NNSA-wide best practices for implementing technology solutions.
•Provide regularly scheduled information-sharing, phone conferencing, video conferencing when needed, and annual meetings for its members.  Promote standards and best practices through informational and educational activities.
 
STARS.png

Subcommittee on Technical Analysis and Response Support
Upcoming Teleconference:
Thursday, August 21st, 2019 13:00  ET 
Items of Interest (Products, Projects, News, etc.):
•Discussion Board Created for Subcommittee on SharePoint
•Reviewing and finalizing the subcommittee’s annual meeting agenda
 
Annual Objectives:
STARS will:
•Ensure the viability of Headquarters (HQ) and its Contractors’ response capabilities, through coordinated planning and the exchange of information and management techniques, to
characterize and address natural, man-made, and technological hazards
provide consequence assessment and protective actions capabilities.
•Review relevant requirements and guidance for the All-Hazards and Technical Planning Basis, consequence assessment, and protective actions
•Promote standards and best practices through informational and educational activities.
•Serve as the DOE/NNSA focal point for All-Hazards and Technical Planning Basis, consequence assessment, and protective actions
•Function as a DOE/NNSA repository for All-Hazards and Technical Planning Basis, consequence assessment and Protective Action information and resources.  
•Promote DOE/NNSA-wide best practices for implementing emergency response.
•Establish and maintain liaison with other EMI SIG and DOE/NNSA committees that have mutual interests. The STARS shall advise, as requested, all other DOE/NNSA committees on hazards assessment, consequence assessment, and protective actions and promote cooperation among these committees in areas of common interest.
•Provide regularly scheduled information-sharing virtual meetings and annual meetings for its members.
 
 
TD.png

Training & Drills
Upcoming Teleconference:
Tuesday, August 20th, 2019 13:00pm ET  
Items of Interest (Products, Projects, News, etc.):
T&DSC welcomes John Laine to the T&DSC family as the newly assigned Steering Committee Advisor.

T&DSC is continuing to discuss draft objectives for 2019/2020. Please join the August 20th telecon and provide your valuable input.

Revisions have been made to the on-line course script, ETD-101. We are recruiting additional T&DSC members to conduct another review. If you are interested, please contact Ben Harm.
 
Annual Objectives:
1) Encourage benchmarking visits across the DOE complex
2) Continue conference calls
3) Continue sharing lessons learned and best practices on conference calls and at EMI SIG Annual Meeting
4) Continue to support TDSC members in the implementation of DOE O 151.1D training and drill requirements
5) Continue to support DOE HQ and other subcommittees as requested (i.e., review and provide feedback for new or revised training)
6) Promote identification of more “best practices”
7) Provide feedback of the T&D CRAD to PNNL